2.5 Trustee Employer Reimbursement Policy

Meeting room

Trustees are to serve without compensation, but shall be reimbursed for any reasonable expenses incurred in attending meetings and in performing duties.

Earnings of Trustees withheld by employers due to Trustee activities are also to be reimbursed.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE ILLINOIS MUNICIPAL RETIREMENT FUND:

  1. These policies shall be knows as:
    Trustee Employer Reimbursement Policy
  2. In lieu of requiring an employer to withhold earnings from a Trustee, an employer shall be reimbursed for time spent by the Trustee in attending Board Meetings and performing duties on behalf of the Fund.
  3. Employers shall be reimbursed for loss of an employee’s services in hourly increments; except for telephone conferences which shall be reimbursed in fifteen minute increments. No reimbursement shall be made for time spent on weekends, holidays, and evenings (unless the Trustee’s normal work day occurs during one of those periods).
  4. Reimbursement shall be for wages, equivalent social security and Medicare charges, and required employer contributions for the IMRF benefit program.
  5. The reimbursement shall be made for time spent attending Board Meetings, telephone conferences, manager meetings and approved conferences (in-state and out-of-state), including reasonable travel time.
  6. Reimbursement shall be made for not more than the length of the normal work day.
  7. No reimbursement shall be made for time spent reading materials on employer time.
  8. No reimbursement shall be made for telephone calls which are not part of a Board or Committee Meeting.
  9. Reimbursement may be in hourly blocks consistent with work assignments which are not divisible into hourly increments.