Board Resolution 2011-07-08

Meeting room

Topic: Member Records
Subtopic: Electronic signatures
Date: 7/22/2011
Status: Active

WHEREAS, section 7-198 of the Illinois Pension Code authorizes the Board of Trustees of the Illinois Municipal Retirement Fund to establish rules necessary or desirable for the efficient administration of the Fund; and

WHEREAS, the Electronic Commerce Security Act (5 ILCS 175/1-101 et seq.) provides that where a rule of law requires information to be "written" or "in writing," an electronic record satisfies that rule of law; and

WHEREAS, the Electronic Commerce Security Act provides that where a rule of law requires a signature, an electronic signature satisfies that rule of law; and

WHEREAS, the Electronic Commerce Security Act authorizes local government agencies to accept signatures, required data, and documents in electronic format; and

WHEREAS, IMRF has established a Secure Employer Access website and a Secure Employee Access website capable of securely receiving and transmitting information and documents; and

WHEREAS, accepting and transmitting data and documents via these Secure Access websites is convenient, efficient, and accurate; and

WHEREAS, the Board of Trustees has determined that administrative efficiencies and cost savings can be achieved if IMRF accepts all required data from its participating employers and members electonically via the Secure Access websites.

NOW THEREFORE BE IT RESOLVED that all data required from IMRF participating members, including but not limited to, applications for benefits and beneficiary designations, may be filed and accepted electronically, via the IMRF Secure Member Access website, in the format and at the time as provided for by IMRF.

BE IT FURTHER RESOLVED that all data required from IMRF participating employers may be filed and accepted electronically, via the IMRF Secure Employer Access website, in the format and at the time as provided by IMRF.