| Topic: | IMRF Board |
| Subtopic: | Information Provided to Trustee Candidates |
| Date: | 8/28/2016 |
| Status: | Active |
WHEREAS, section 7-198 of the Illinois Pension Code authorizes the Board of Trustees of the Illinois Municipal Retirement Fund (IMRF) to establish rules necessary or desirable for the efficient administration of the Fund; and
WHEREAS, section 7-175(e) of the Illinois Pension Code authorizes the Board of Trustees to establish rules and regulations governing the conduct of elections for trustee; and
WHEREAS, IMRF is subject to the requirements of the Illinois Freedom of Information Act (FOIA), which requires certain IMRF records and documents to be made available for inspection and copying; and
WHEREAS, it is desirable that the Board of Trustees establish a policy regarding information that will be made available to candidates during elections for the IMRF Board of Trustees.
THEREFORE, BE IT RESOLVED that the following policy will govern information to be made available to candidates during elections for the IMRF Board of Trustees. All information available under FOIA shall be available to trustee candidates, including:
- IMRF employer names and addresses;
- Names and business addresses of IMRF Authorized Agents;
- Business telephone numbers of the Authorized Agents;
- If the Authorized Agent or governing body votes in the Executive Trustee election;
- IMRF entities that have cast ballots at any point during the Executive Trustee election; and
- IMRF entities that voted in the prior two Executive Trustee elections.
All information is available via electronic file or printed on stock paper or mailing labels.
The home addresses of IMRF members and retirees are confidential and exempt under FOIA and are therefore not available to candidates.
Exception:
An electronic file or mailing labels with member and retiree names and addresses can be provided to an outside bonded vendor for the purpose of conducting a blind mailing. Such mailing must be done in compliance with the IMRF Blind Mailing Process, as outlined in Board Resolution 2003-03-06 or its successor resolutions.
There is no cost for these materials when requested by a Trustee candidate. IMRF does not reimburse Trustee candidates for any expenses incurred during the election process.