2017 Board Election

for IMRF Members, IMRF Employers, Public Officials, Media and General Public
Board Room

In November, IMRF employers will elect one Executive Trustee for a five-year term. The five-year term will run from January 1, 2018, through December 31, 2022.

Responsibilities of a Trustee

Each Trustee is a fiduciary responsible for the governance and oversight of IMRF. Trustees are obliged to act solely for the benefit of IMRF members and beneficiaries. Trustees delegate duties to other professionals such as investment managers but retain oversight responsibilities.

Although all Board members must fulfill their fiduciary duties as stewards of IMRF assets, committee chairs and members are expected to develop a greater in-depth knowledge of the Committee they serve.

Commitment of IMRF Trustees

Board meetings are held at least quarterly, usually on the fourth Friday of the month. Some Board committees meet every month in which there is a Board meeting; others meet less frequently or as needed. Trustees serve without compensation but are reimbursed for expenses incurred while attending meetings.

Nominating Procedures—Petitions

The petitions explain the nominating procedures for Executive Trustee. Nominating petitions for Executive Trustee candidates can be submitted either by Authorized Agents or by governing bodies of IMRF employers. Regardless of who submits the nominating petitions, at least three petitions must be submitted.

If an Authorized Agent submits a nominating petition, his or her notice of appointment must be on file with IMRF, and the notice of appointment must indicate that the governing body has delegated the power to make such nomination to the Authorized Agent. If a governing body files a petition, the petition must be adopted by the governing body and certified by the clerk or other proper official.

Petitions for Executive Trustee candidates will be accepted in the IMRF Oak Brook and Springfield offices between August 1, 2017, and the close of business at 4:30 PM, September 15, 2017.

Mail, hand deliver, scan and email (IMRFTrusteeElection@imrf.org), or fax (630-706-4656) the completed petitions to IMRF, ATTN: IMRF Trustee Petitions.

If you scan the petitions and email them to IMRF or if you fax the petitions to IMRF, please call IMRF at 1-800-ASK-IMRF (275-4673) to confirm that they were received.

Petitions postmarked on or before September 15, 2017, but received after that date will not be accepted. On September 19, 2017, IMRF will send formal notice to all candidates who submitted nominating petitions informing them whether they will be on the ballot. Executive Trustee candidates will also receive the names of the other candidates at that time.

The State Officials and Employees Ethics Act includes prohibitions against political activity during work hours. It is our opinion these prohibitions do not apply to elections for the IMRF Board of Trustees. Gathering IMRF member signatures and other activities of running for the IMRF Board are not included in prohibited political activity regulated by the Act.

Qualifications

A nominee for Executive Trustee must be employed by an IMRF employer as a chief executive officer, chief finance officer, or other officer, executive, or department head. The nominee must also participate in IMRF and have at least eight years of IMRF service credit as of December 31, 2017.*

*House Bill 2966 is pending signature by the Governor and will require candidates be vested in IMRF, not including any reciprocal service credit. It is expected that this change will be applicable to this election. 

Executive Trustee Ballots

If there is only one candidate for this seat, the election will not be held, and the Board will confirm that candidate as Trustee at its December meeting.

IMRF will mail ballots, along with candidate biographies, to Authorized Agents or governing bodies as appropriate on October 11, 2017. Completed ballots must be returned by the close of business at 4:30 PM, December 12, 2017.

Authorized Agents may only vote if their Notice of Appointment filed with IMRF indicates they have been given such authority. Otherwise, the governing body would cast the ballot, and the clerk or other proper official would certify the ballot.

New Trustee Orientation

It is critical for the sound governance of IMRF that Trustees be fully informed with regard to IMRF’s nature, purposes, structure, operational systems, and processes. To that end, newly elected Trustees will participate in an in-depth New Trustee Orientation Program designed to fully inform them of IMRF’s key functions and their responsibilities as Trustee. The Program is more fully described in the IMRF Board Candidate Packet.

The Illinois Governmental Ethics Act requires individuals serving as IMRF trustees to file a written statement of economic interest annually.