Executive Trustee Election
June 28, 2002
This fall, IMRF employers will elect one executive trustee. The accompanying materials provide details on nominating procedures, qualifications and ballots. We’ve also enclosed sample petitions and a biographical questionnaire.
If after reading this memo you have any questions, please call an IMRF Service Representative at 1-800-ASK-IMRF (1-800-275-4673) Monday through Friday, 7:30 A.M. to 5:30 P.M.
IMRF Executive Trustee Election
The IMRF Board of Trustees meets monthly and frequently more often. Board members serve without compensation but are reimbursed for their expenses, including lost wages if they are not paid by their employers during absences while performing IMRF board duties and expenses incurred while attending meetings.
Terms and conditions of office
Executive Trustee R. Steven Sonnemaker will complete his five-year term of office on December 31, 2002. Therefore, this fall IMRF employers will elect one executive trustee.
The term of office will run from January 1, 2003, through December 31, 2007.
Nominating procedures - petitions
Three nominating petitions are enclosed. The petitions explain the nominating procedures for executive trustee. Please note the third paragraph which explains who has the authority to nominate an executive trustee. Petitions for executive trustee candidates will be accepted in the IMRF office between August 1, 2002, and the close of business at 4:30 P.M., September 16, 2002.
On September 27, 2002, letters will be sent to all candidates who submitted nominating petitions informing them of whether or not their name will appear on the ballot. Executive trustee candidates will be told who the other candidates are.
Nominating petitions for executive trustee candidates can be submitted either by authorized agents or by governing bodies of IMRF employers. Regardless of who submits the nominating petitions, at least three petitions must be submitted.
If an authorized agent submits a nominating petition, he or she must be a member of IMRF, his or her Notice of Appointment must be on file with IMRF, and the notice of appointment must indicate that the authorized agent has been delegated the power to make such nomination.
If a governing body files a petition, the petition must be adopted by the governing body and certified by the clerk or other proper official.
Qualifications
A nominee for executive trustee must be employed by an IMRF employer as a chief executive officer, chief finance officer, or other officer, executive or department head. The nominee must also participate in IMRF and have at least eight years of IMRF service credit as of October 1, 2002.
Executive trustee ballots
Ballots along with candidates’ biographies will be mailed to authorized agents October 21, 2002, and must be returned by the close of business at 4:30 P.M., December 10, 2002.
Not all authorized agents can vote in the executive trustee election. The only authorized agents who can vote are those who are members of IMRF and whose Notice of Appointment filed with IMRF indicates they have been given such power. Otherwise, the governing body would cast the ballot, and the clerk or other proper official would certify the ballot.