1.7 V.P. and Secretary Position Description

Meeting room

1.7 Board Vice-President and Secretary Position Descriptions

Board Vice-President Position Description

The Vice-President should be prepared to act as temporary President during a Board Meeting in the absence of the President. Along with the Board President, review and approve the Agenda for regular and special Board Meetings.

In case of the resignation or death of the President, the Vice-President automatically becomes President for the unexpired term.

Act as a member of IMRF's Ethics Commission.

Board Secretary Position Description

The Secretary is the recording Officer of the Board and the custodian of its records. This commitment includes the responsibility to:

  1. Oversee preparation of Minutes of all Board Meetings.
  2. Oversee maintenance of all Committee reports.
  3. In the absence of the President and Vice-President, to call the meeting to order and preside until the immediate election of a chairman pro tem.
  4. Take Minutes at Executive Sessions and ensure proper recording.
  5. In conjunction with the Executive Director, determine every six months if Minutes of Executive Sessions should be opened to the public.
  6. Act as a conflict substitute member of IMRF's Ethics Commission, when needed.

The Secretary of the Board also has the responsibility to ensure staff:

  1. Keeps the Board’s official membership roll and to call the roll when it is required.
  2. Makes Board and Committee Meeting Minutes and records available to members upon request.
  3. Post notice of all Board and Committee Meetings.