The general powers and duties are as follows:
To determine and certify to IMRF which employees are covered by IMRF (see Section 3, Part I - Schools or Section 3, Part II - Other than Schools for coverage).
To see that proper IMRF member contributions are withheld from employees’ earnings (see Section 4 for withholding procedures).
To complete payroll reports and promptly forward IMRF member and employer contributions to IMRF (see Section 4 for reporting procedures).
To promptly forward all communications directed to members and beneficiaries by IMRF, including:
Member ballots for employee trustees
Personal Statement of Benefits (member statements of account)
Leaflets, bulletins, and other informational material.
To keep the governing body informed regarding:
Employer contribution rates and funds required to meet participation costs
Employer accounts receivable and other charges
Matters requiring governing body approval as well as the general administration of IMRF.
To assist members in filing participation papers (see Section 6), and applications for retirement pensions and other benefits, and to assist members’ beneficiaries in filing applications for survivor's benefits (see Section 5).
To perform other administrative duties in connection with IMRF, such as:
Answering members’ questions, including questions about Personal Statement of Benefits, and if necessary, assist them in communicating with IMRF.
Carefully reviewing the annual statements of employer account issued by IMRF and reconciling them with the unit of government’s records.
To sign all payroll reports, notices of member participation and termination, and other forms and communications on behalf of the unit of government. The Authorized Agent may affix his or her signature by stamped facsimile signature. In the absence of the Authorized Agent, the person authorized to sign should be instructed to affix the Authorized Agent’s name, then add “by” and sign his or her own name.
Such procedure should NOT be followed when submitting information via Employer Access. Anyone authorized to act on behalf of the Authorized Agent should be assigned an Employer Access Web Assistant account. See section 2.90.