4.25 A. Reporting Wages and Contribution Detail via IMRF's Employer Access Web Wage Reporting

IMRF Employer Access Web Wage Reporting provides IMRF employers with a faster, more accurate, and Internet-based way to report member wages and contributions to IMRF.

Effective July 1, 2006, IMRF employers who have Internet capabilities are required to submit their monthly wage reports via Web Wage Reporting. After July 1, 2006, if an employer has Internet capability but does not submit monthly wage reports via Web Wage Reporting, it will be charged a $25 monthly processing fee. If an employer does not have Internet access, it can avoid the $25 monthly processing fee by submitting a ”Certificate of Lack of Internet Access” form (Exhibit 4H).

IMRF Employer Access Web Wage Reporting is a step-by-step process that lets you:

  1. Import wage information as a Microsoft Excel worksheets (see 4.25 C. Record Format for Web Wage Reporting for file formats)

  2. Display, modify and report detailed wage information for employees

  3. Validate a monthly wage report to ensure accuracy and completeness

  4. Send a completed wage report to IMRF

  5. View already-sent Web Wage Reports

IMRF Employer Access Web Wage Reporting replaces the Automated Employer Reporting System (AERS) software and eliminates the requirement to send a separate IMRF form 3.10 each month. The information you previously entered on IMRF form 3.10 is generated automatically when you send a web wage report to IMRF.

Web Wage Reporting also reduces the amount of correspondence you receive regarding missing members, unknown members, and incorrect contribution amounts.

Don't Report the Same Member Twice Under the Same Plan

If a member is reported by more than one department but is reported under the same plan, e.g. the Regular plan, do not report the member twice. Instead, combine the member’s wages and contributions and report the member once under his or her plan.

If you do not have Internet access but obtain it in the future

If you currently report wages and contributions on Form 3.11, because you do not have Internet access but you obtain access to the Internet, you must use IMRF Employer Access Web Wage Reporting. All you need is an Employer Access account User ID and password.

To apply for a User ID and password, complete the online registration form on the Employer Access Login page at www.imrf.org.

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