4.25 A. Reporting Wages and Contribution Detail via IMRF's Employer Access Web Wage Reporting

IMRF Employer Access Web Wage Reporting provides IMRF employers with a faster, more accurate, and Internet-based way to report member wages and contributions to IMRF.

Effective July 1, 2006, IMRF employers who have Internet capabilities are required to submit their monthly wage reports via Web Wage Reporting. After July 1, 2006, if an employer has Internet capability but does not submit monthly wage reports via Web Wage Reporting, it will be charged a $25 monthly processing fee. If an employer does not have Internet access, it can avoid the $25 monthly processing fee by submitting a ”Certificate of Lack of Internet Access” form.

IMRF Employer Access Web Wage Reporting is a step-by-step process that lets you:

1. Import wage information as a properly formatted CSV file (see the Employer Access Learning Center at www.imrf.org for the correct file format) or by manual entry within the data collection

2. Display, modify and report detailed wage information for employees

3. Validate a monthly wage report to ensure accuracy and completeness

4. Send a completed wage report to IMRF

5. View already-sent Web Wage Reports

Once the Wage Report data collection is complete, the employer will receive an invoice for each plan wages were reported under. These invoices will be paid by pre-authorized debit within Employer Access. For more information on paying your wage report invoice, see the Employer Access Learning Center at www.imrf.org.

Web Wage Reporting also reduces the amount of correspondence you receive regarding missing members, unknown members, and incorrect contribution amounts.

Don't Report the Same Member Twice Under the Same Plan

If a member is reported by more than one department but is reported under the same plan, e.g. the Regular plan Employees who work in positions that qualify for IMRF must participate in IMRF under the Regular plan. Two exceptions exist: participation in IMRF is optional for elected officials and city hospital employees. A small group of IMRF members work in positions that qualify for a different IMRF plan: the SLEP, ECO, or SLEP ECO plan., do not report the member twice. Instead, combine the member’s wages and contributions and report the member once under his or her plan.

If you do not have Internet access but obtain it in the future

If you currently report wages and contributions on this form, because you do not have Internet access but you obtain access to the Internet, you must use IMRF Employer Access Web Wage Reporting. All you need is an Employer Access account User ID and password.

To apply for a User ID and password, complete the online registration form on the Employer Access Login page at www.imrf.org.

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