2.90 Secure Employer Access Area of www.imrf.org

IMRF’s Employer Access area is a secure area of IMRF’s Website (www.imrf.org). The purpose of Employer Access is to provide IMRF employers with information specific to your employer’s account.

IMRF Online employer functions can be divided into three functions:

1. Administrative functions will allow you to:

   1. Sign on to IMRF’s employer access area.

   2. Update and maintain your own profile information.

Your User ID functions as an electronic signature. Each employee who submits information to IMRF through Employer Access should have his or her own Employer Access account.

IMRF sends most employer communications electronically. We send these electronic communications to the email addresses in Employer Access. Each account owner should have his or her own unique email address entered into the contact information for the account.

Keep the account active
Logging in to your Employer Access account at least every 60 days (especially AA accounts) keeps the account active. After an account has been unused for 90 days, IMRF begins the steps to delete the account.

Delete Unused Accounts
You should delete unused accounts as soon as they are no longer needed (for example, when an employee leaves). While IMRF will eventually delete unused accounts, from a security standpoint it is better if you delete an account as soon as you are aware that it is no longer necessary.

2. Current Employer Account functions will allow you to:

   1. View resolutions your employer has adopted.

   2. View your employer contribution rates.

   3. View/update certain wage report information.

   4. View/update certain member information.

      1. Participation information (enrollment date, termination date if applicable, plan type, etc.)

      2. Member address

      3. Benefit application status

      4. Payments from member

      5. Final rate of earnings A member's Final Rate of Earnings (FRE) is the salary used to calculate the amount of retirement benefits. Under the Regular IMRF and SLEP plans: Final rate of earnings (FRE) are a member's highest total earnings during any 48 consecutive months within the member's last 10 years of IMRF service divided by 48. Usually, this is the average of the last 48 months of service. However, the earnings considered for each of the last three months cannot be more than 25 percent greater than the highest earnings in any of the first 45 months of the 48 consecutive months. Under the original Elected County Official plan: Under the original ECO plan, a member's FRE is the annualized salary payable on the last day of participation in the ECO plan divided by 12. The ECO monthly FRE does not include any lump sum payments for vacation, sick leave, overtime, personal leave, etc. The ECO monthly FRE does include the annual stipend. However, the stipend is "annualized," e.g., an annual stipend of $2,500 increases the monthly FRE by $208.33. Under the revised Elected County Official plan: Under the revised ECO plan, a member's FRE is the average of the highest consecutive 48 months of ECO service in the last 10 years held in a specific office with the same county. A separate ECO FRE is calculated for each elected county position held in the same county. (FRE) and service credit Service credit is a member's total time under IMRF, stated in years and fractions. Service is credited monthly while a member is working, receiving IMRF disability benefits or while he or she is on IMRF's Benefit Protection Leave. A member earns one month of service credit for each month he or she: (1) works in a qualified position and makes a member contribution. (2) worked in a qualified position prior to his or her employer joining IMRF. (3) receives an IMRF disability benefit. (4) is on an IMRF Benefit Protection Leave (limited to 12 months). (5) purchases a month of past service credit. A member cannot earn more than one month of service credit for any given calendar month.

      6. Documents received or requested

   5. Transmit monthly wage reports.

   6. Upload documents to IMRF.

3. Because online transactions are more accurate, more efficient, and faster, employers with Internet access are required to submit the following via Employer Access:

   1. Member wage and contribution transactions and related reports

      • Report wages
      • Report wage adjustments
      • Display wage report history
      • Display wage adjustment history
      • Display contribution rates

       

   2. Certain member transactions will be colected through data collection:
   
   
   • Enroll a member
   • Report member information change
   • Report member employment information
   • Terminate a member’s IMRF participation
   • Complete employer report of a member’s disability

    

   To register for an Employer Access account, the assigned Authorized Agent ("AA") will submit his or her notice of appointment. Once received, IMRF will configure access and send a link to activate the Employer Access account. Once an account is activated, the AA will be permitted to add any additional members who require access to the account to set up their own access to the Employer Access account.

   Please note: you cannot request a user ID and password by phone or email due to security restrictions.

    

   IMRF Manual for Authorized Agents	Authorized Agent / Section 2
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