• 2011 Executive Trustee Election Results
• 2011 Executive Trustee Candidates
• Executive Trustee Election calendar
• Terms and conditions of office
• Nominating procedures
• Qualifications
• Executive Trustee ballots and Authorized Agent voting procedures
  • Voting procedures for Governing Bodies
• Executive Trustee Petitions
• Biographical information form
• Executive Trustee Election Fact Sheet
• Board Candidate Packet
• General Memo 614 (election memo mailed to all IMRF employers)

Election Calendar

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Terms and conditions of office

This Fall, IMRF employers will elect one Executive Trustee for a five-year term. The five-year term of office will run from January 1, 2012, through December 31, 2016.

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Nominating procedures - petitions

The petitions explain the nominating procedures for Executive Trustee. Nominating petitions for Executive Trustee candidates can be submitted either by Authorized Agents or by governing bodies of IMRF employers. Regardless of who submits the nominating petitions, at least three petitions must be submitted.

If an Authorized Agent submits a nominating petition, he or she must be a member of IMRF, his or her notice of appointment must be on file with IMRF, and the notice of appointment must indicate that the governing body has delegated the power to make such nomination to the Authorized Agent.

If a governing body files a petition, the petition must be adopted by the governing body and certified by the clerk or other proper official.

Petitions for Executive Trustee candidates will be accepted in the IMRF Oak Brook and Springfield offices between August 1, 2011, and the close of business at 4:30 p.m., September 15, 2011.

Mail, hand deliver, scan and email (sandyjoplin-legal@imrf.org) or FAX (630-368-5397) the completed petitions to IMRF, ATTN: Sandy Joplin, Legal Administrative Assistant. If you scan the petitions and email them to IMRF or if you fax the petitions to IMRF, please call Sandy at 630-706-4217 to advise her that you are faxing or emailing the petitions.

Petitions postmarked on or before September 15, 2011, but received after that date will not be accepted.

Public Act 93-615, the State Officials and Employees Ethics Act, includes prohibitions against political activity during work hours. It is our opinion these prohibitions do not apply to elections for the IMRF Board of Trustees. Gathering IMRF member signatures and other activities of running for the IMRF Board are not included in prohibited political activity regulated by the Act.

On September 23, 2011, letters will be sent to all candidates who submitted nominating petitions informing them whether they will be on the ballot. Executive Trustee candidates will also be provided the names of the other candidates at that time.

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Qualifications

A nominee for Executive Trustee must be employed by an IMRF employer as a chief executive officer, chief finance officer, or other officer, executive or department head. The nominee must also participate in IMRF and have at least eight years of IMRF service credit as of December 31, 2011.

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Executive Trustee ballots and Authorized Agent voting procedures

Ballots, along with candidates’ biographies, will be mailed to Authorized Agents or governing bodies as appropriate on October 20, 2011, and must be returned by the close of business at 4:30 p.m., December 8, 2011.

House Bill 1956 was signed into law on August 12, 2011. Authorized Agents no longer need to be an IMRF participant to submit a petition or cast a ballot.

The Authorized Agent’s governing body must still delegate such powers to the Authorized Agent on his or her notice of appointment (Form 2.20 or Form 2.30 for townships).

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Voting procedures for Governing Bodies

1. The ballot packet will be addressed to the governing body, e.g., Village Board, School Board, etc., instead of to the Authorized Agent.
2. The ballot packet will include voting instructions, candidate biographies, and a "ballot resolution" to be completed by the governing body (IMRF Form 6.89, "Suggested Resolution to Cast a Ballot in the 2011 IMRF Executive Trustee Election").
3. The ballot resolution will be certified by the Clerk or Secretary of the Board and returned to IMRF.

If a governing body wishes to grant voting authority to its Authorized Agent, it would complete a new IMRF Form 2.20 (Form 2.30 for townships).

IMRF Board Candidate Packet

The IMRF Board Candidate Packet is designed to help you in your decision making process. If you are already a candidate, then it will help you better understand what being a trustee is all about.

Get the complete 2011 IMRF Board Candidate Packet.

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